WIPO Files in Costa Rica: Second Stage

April 2021

Last October 2020 we announced the launch of the WIPO FILES system for electronic applications for distinctive signs in Costa Rica.

This tool, developed between the WIPO and the Intellectual Property Registry of Costa Rica, aimed at including technology at the service of the users of the Intellectual Property Registry of Costa Rica, thus enabling the digital process for the registration of trademarks and other distinctive signs through this digital platform: WIPO FILES. Thus, the electronic filing of trademarks and other distinctive signs became possible in Costa Rica.

In March 2021, it was announced that the second stage of this service for the online reception of matters related to distinctive signs (Directive of the Intellectual Property Registry DRPI-0002-2021) would be enabled.

This guideline specifies the new procedures and formalities that can be carried out online through the WIPO FILES system, as well as the exceptions of procedures that the Registry considers that, due to their nature, cannot be carried out online.

The new procedures and formalities that can be carried out online are:

  • changes of address
  • changes of name;
  • voluntary cancellations;
  • transfers and return of trusts;
  • mergers;
  • licenses and their lifting;
  • product limitations;
  • renewals;
  • transfers;
  • and additional documents relating to distinctive signs.

However, the guideline also informs that it will not be possible to carry out the following procedures online due to their legal nature:

  • cancellation due to non-use or generalization of the trade mark;
  • invalidity;
  • ordinary lawsuits;
  • injunctions
  • declarations of notoriety;
  • oppositions; and
  • any annotation or additional document that in the registry qualification and due to the nature of the request is considered inappropriate.

In addition to all this, the Guidelines indicate that the format for submitting documents must always be in PDF, and that no document submitted in any other format will be accepted.

Furthermore, the Intellectual Property Registry of Costa Rica has made available to users the Operating Manual of the Online Reception System for Distinctive Signs, Annotations and Additional Documents, WIPO File, on the website www.rnpdigital.com, which details step by step how to correctly use the platform for each specific section.

All in all, the inclusion of technology at the service of the users of the Intellectual Property Registry of Costa Rica is getting closer, which means a great advance in this area, as well as a greater facility for users to carry out new procedures and formalities much more quickly and efficiently from anywhere, without the strict need to physically go to the registry.

Mauricio Garro / Eduardo Díaz